CV Profile No.38393

Experience in the following industries :

• Government services
• Maintenance, servicing, after-sales services
• Pharmaceutical industry

Professional experience

• Executive Administrator
• KZN Film Commission
• Since 10.2014
• ● Monitor & read email and alert the CFO to matters needing attention ● Screen incoming calls, take messages ● Manage the CFO’s diary ● Plan and organise meetings and events ● Prepare and distribute meeting information packs Voluntarily Responsibilities: Deputy chair to Employee Wellness program Health & Safety Officer ● Make local and international travel arrangements and itineraries ● Preparing meeting agendas, taking and distributing meeting minutes ● Drafting correspondence ● Liaising with stakeholders ● Compile Business Unit Quarterly APP report ● Minutes taking and distribution ● Monitor and authorise asset movement and update & sign-off asset list ● Assist during annual physical audit and external asset verification ● Sourcing, procurement and overseeing the use of office equipment and supplies ● Managing Petty Cash ● Managing contracts for security & Cleaning SLA ● Health & Safety ● Management of Maintenance of building facilities ● Managing ergonomics for the organisation ● Managing of Records Management ● Comply with corporate Risk Management and Occupational Health and Safety policies and practices ● Forecasting Records Management budget and management of the budget and better control of records

• Office Manager
• Songhai Tourism & Events
• 06.2013 - 04.2014
• ● Managed and prioritised work flow, international correspondence and document flow ● Maintain office services ● Supervise office staff o Assign and monitor clerical and secretarial functions o Provide on the job and other training opportunities o Evaluate staff performance ● Made national and international travel arrangements and compiled itineraries. ● Maintain office records o Design filing systems o Ensure filing systems are maintained and up to date o Define procedures for record retention o Ensure protection and security of files and records o Ensure effective transfer o files and records o Transfer and dispose records according to retention schedules and policies o Ensure personnel files are up to date and secure ● Management of Petty Cash ● Efficiently coordinated and organised events of the office. ● Consolidated weekly, monthly, quarterly and annual reports. ● Maintained a register of leave applications and attendance register for other staff members reporting to the CE.

• Business Area Coordinator
• Roche Pharmaceuticals
• 04.2009 - 05.2013
• ● Diary management, and responsible for local and international travel arrangements ● Consolidated weekly, monthly, quarterly and annual reports ● Monitored and maintained office supplies inventory ● Responsible for information and document dissemination ● Managed work flow and task management, management of correspondence ● Compile daily/ weekly sales reports ● Secretarial support and office administration ● Develop SOP manuals for the department ● Managing, running department projects ● Manage department petty cash and credit card ● Compiling of minutes, follow up on action items ● Train sales team- company I.T systems ● Arrange and coordinate seminars, conferences, etc. ● Sales & departmental meetings: plan, arrange

• Executive Assistant
• Accenture
• 06.2008 - 03.2009
• Manage complex calendar/diary activity, including coordination of appointments for the Executives as well as extensive rescheduling. ;Assist senior management with proposal writing and billing of clients.;Arrange conference calls, video conferences on behalf of Executives.;Organize and administer travel plans of Executive and coordinate travel arrangements. Support with travel documentation and procedures (itineraries, visa, passport procedures);Arrange and coordinate meetings/conferences in liason with facilities & services when applicable.;Prepare a range of correspondence according to company guidelines for signature by Executive (i.e. brand compliance);Setting up of mid year and annual career reviews, typing of documentation and ensuring they are signed off and filed in accordance with the deadlines set.;Follow up on action items and report status to Executives/meeting attendees.;Co-ordinate of Executive’s meetings as required.;Co-ordinating visits by overseas Executives to the office-including hotel accommodation, transport requirements, their agenda of meeting during their stay, etc.;Providing an efficient, reciprocal buddy back up system to the allocated buddy when she is busy, away from desk, ill or on leave-this involves taking over her workload on her behalf during her absence.

• Marketing Specialist Assistant
• Schering -Plough
• 05.2006 - 05.2008
• Adherence & assistance to Compliance processes Co-ordinate all paper work required for compliance approval i.e.; Quotation, Signed honorarium agreement';FCPA, List of people to be invited Verify that all signatories have approved the compliance approval AS400 Adherence;Ensure purchase orders are authorized and forwarded to purchasing;Purchase requisitions correctly coded and timeously handed to Procurement Attach all required papers with the requisitions i.e. Medical approval, Compliance pre-approval; GRV/receiving the delivered good on the system for Promotional Items;Ensure correct ordered material is delivered, Distribute marketing material to the PSR according to the BUM instructions; Providing and supporting PSR with marketing required for CME’s; Store room management Finance Submit expense claims to finance;Remind staff to submit their claims on scheduled time of every month, Cheque requisitions timeously and accurately submitted to finance for processing Co-ordinate meetings Secure a venue, Draft and print invitation cards for CME; Handle RSVP’s for the date functions, Apply CPD/CME accreditation from Family of Practice Booking Proxima from IT for the meeting, Print certified; Book in-house meeting rooms, Ordering of catering Travelling;Booking of flight, accommodation & car/shuttle with travel desk Tender support Receiving quotes, Preparing states & hospital quotes;Have the quotes authorized and forwarding it to the hospitals

• Sales Assistant
• PFIZER Laboratories
• 10.2004 - 04.2006
• Accurate typing of all memos, letters, and e-mails, Photocopying and faxing of documents Travel arrangements, PSR communication on behalf of Regional Sales Manager’s through e-mail or telephonically or short messaging Professional answering of telephones and transferring calls promptly, Presentation on RSM request Profit updates, Organisation of regional meetings as per RSM schedule Finance: Calculate and submit expense claims to finance, Cheque requisitions timeously and accurately submitted to finance for processing Purchase requisitions correctly coded and timeously handed to the procurement department General: Update leave forms on the spreadsheet, Ensure that Printers / Fax machine / Copier are in a good working condition at all times (cartridge, paper, servicing) Receive and distribute mail, Arrange pool cars and/or hired cars for Regional Sales Managers Order stationery, General filing Assist with CPD: Ensure CPD forms are completed correctly, Obtain Brand Manager’s approval Print invitations for functions, Handle RSVP’s for date of functions Obtain CPD accreditation, Print certificate Data monitoring and record keeping Ensure correct material is delivered from POP Warehouse to the storerooms Storeroom management, Storeroom listing for PSRs to control boxes received and taken Distribute and record gifts, and documents received for PSR/RSM, Notify PSR of goods delivered Order business cards and name tags

• Events Coordinator
• SAQA
• 09.2003 - 09.2004
• Coordinate Meetings • Send out invitations through e-mail or fax one month in advance, Send out agendas and documentation as per set procedure • Secure a venue a month in advance, Ensure that members confirm in time for meetings • Book accommodation, flights, and ground transport, Send travel itinerary to members and travel agency Prepare purchase Orders • Ensure that purchase orders are sent to Director’s office for authorisation 7 days before the meeting • Send signed purchase order to the service providers, Prepare receipts for the service rendered 2 days after the meeting Prepare the Boardroom • Book the Boardroom a month in advance for the meeting, Inform people of the venue and time for the meeting • Setting up the Boardroom ensure that equipment (Laptop, projectors, whiteboards and stationery) needed is in the Boardroom Ensure that standard setting structures claims are given to the members • Ensure that members are given typed claim forms with all their details i.e. banking details • Ensure that the attendance register is signed by all members, Arrange parking for members • Submit the claim forms to the finance department

• Office Manager
• Provident SA
• 01.2000 - 08.2003
• • Reconcile development manager’s collection against banked monies, Print weekly debtors statements for area managers • Prepare daily balancing, Prepare and print management reports • Supervise, train, control and evaluate team performance, Ordering and managing office stationery • Travel arrangements, Resolve client queries • Respond to e-mails, Capture and update data within specific time frames and according to specific guidelines • Provide correct data by means of effective control, investigations and implementation of prescribed methodology